StreamEdgeSolutions

Business Automation · Process

Inventory Reorder Automation

Stock thresholds that raise an alert and draft the purchase order for a person to approve

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From$999USD one-off

One payment. Work starts once we have confirmed your requirements.

The four questions this page answers

  1. 1

    What you buy

    A one-off project, delivered remotely, that watches the quantities held in the stock system you already use and acts when an item drops below a level you set: it alerts the buyer and prepares a draft purchase order for the supplier you nominate. A person reviews and sends it. Nothing is ordered automatically.

  2. 2

    What you get

    5 deliverables, listed in full below

    • Reorder thresholds configured across your stock items
    • Scheduled threshold checks with alerts to named buyers
    • Draft purchase orders on your own template
    + 2 more
  3. 3

    How it is delivered

    Remote Setup

    Carried out remotely by our team. Nothing is posted and no one visits.

    REMOTE SERVICE

  4. 4

    How long it takes

    3–4 weeks

    Measured from the point everything under “what we need from you” is with us, not from the moment you pay.

An inventory system showing stock levels, movements and low-stock alerts — illustrative concept, not a screenshot of a client system
An inventory system showing stock levels, movements and low-stock alerts. Illustrative interface concept — not a screenshot of a client deployment.

What is this, in plain English?

A one-off project, delivered remotely, that watches the quantities held in the stock system you already use and acts when an item drops below a level you set: it alerts the buyer and prepares a draft purchase order for the supplier you nominate. A person reviews and sends it. Nothing is ordered automatically.

This is not a stock system. It layers reorder logic on top of one you already run, whether that is the Inventory Management System we build or a package you bought elsewhere. It never commits money on its own: it watches, it alerts, it drafts, and then it waits for a named approver.

The problem it solves

You discover an item has run out when a customer asks for it, and the replacement order then goes in at whatever price the supplier quotes that day.

If that does not describe you, this is probably the wrong product. Tell us and we will point you at a better fit rather than sell you the nearest one.

What you get

The concrete things that exist at the end and that you own.

5 deliverables

  • Reorder thresholds configured across your stock items
  • Scheduled threshold checks with alerts to named buyers
  • Draft purchase orders on your own template
  • A documented approval step naming who signs off
  • An alert, draft and approval history

What's included

The work covered by the figure in the buy box, at no extra cost.

  • Connection to one existing stock system
  • Threshold setup across up to 500 stock items
  • Supplier, lead time and pack size data loaded from your file
  • Alert routing and check scheduling
  • Purchase order draft template
  • Approval routing
  • Training and a 30-day tuning review

Not seeing something you expected? Check what you are not buying before you order.

What does it do?

Everything listed here is delivered as part of this product. Nothing on this list is aspirational.

  • Reorder thresholds per item and per storage location
  • Suggested order quantity from supplier lead time and recent usage
  • Alerts to the named buyer as soon as an item crosses its threshold
  • Draft purchase orders grouped by supplier, on your own document template
  • A required human approval step before any order leaves the business
  • A slow-mover flag, so thresholds do not tie cash up in stock that is not selling
  • A full history of every alert, draft and approval

How it works

The delivery sequence from order to handover.

  1. 1

    Check the stock source

    We confirm your stock system exposes current quantities through an API or a scheduled export. If it does not, you hear that before development starts.

  2. 2

    Set the thresholds

    A reorder point per item and location, taken from your usage history where it exists rather than from a guess.

  3. 3

    Load supplier data

    Preferred supplier, lead time, pack size and last known price per item, supplied by you as a file.

  4. 4

    Build alerts and drafts

    Threshold checks run on a schedule, alerts reach the buyer, and the draft order is prepared on your template.

  5. 5

    Wire in approval

    A named approver reviews the draft and sends it. The automation has no route to send an order itself.

  6. 6

    Tune after 30 days

    We review which thresholds fired too often or too late and adjust them with you.

Delivery & fulfilment

Stream Edge Solutions ships nothing. Every package on this site is carried out and handed over remotely — this is exactly what happens after you order.

REMOTE SERVICEHow this is delivered
  1. 1We confirm requirementsWe read what you sent with the order, come back in writing with anything missing, and agree the scope before any chargeable work starts.
  2. 2We build and configure remotelySetup, configuration and testing are done by our team over a remote connection — on your systems or on ours, whichever the package specifies.
  3. 3We hand it overYou receive the working setup, the credentials, the documentation and a walkthrough. Everything built for you is yours at handover.

Carried out remotely by our team. Nothing is posted and no one visits. Typical turnaround: 3–4 weeks.

Delivery method
Remote Setup
Expected delivery time
3–4 weeks
Measured from the point everything under “what we need from you” is with us — not from the moment you pay.

Full detail of how work is handed over, what happens if requirements are outstanding and how order records are kept is in the Delivery & Fulfilment Policy.

What we need from you

Nothing starts until these are in place, and the turnaround above is measured from that point — not from the moment you pay.

  • A stock system exposing current quantities through an API or scheduled export
  • A supplier list with lead times and pack sizes
  • A named buyer and a named approver
  • Agreement on which items are in scope

Who this is for

  • Retailers and wholesalers with repeat lines
  • Workshops holding parts and consumables
  • Businesses buying from a settled list of suppliers
  • Anyone whose reorder point lives in one person’s head

Business needs this addresses: Automate work, Improve operations

What's not included

Just as plainly as the list above: the things this package is not.

  • Placing orders, committing spend or contacting suppliers on your behalf — every order is sent by your own approver
  • The stock system itself and its subscription fees, billed to you directly by that vendor
  • Vendor changes to the stock system’s API or pricing, which happen on their schedule and may require rework
  • The accuracy of the figures we read — if the count in your system is wrong, the alert will be wrong
  • Buying decisions, supplier negotiation and price checking, which stay with your team
  • Any handling, storage or movement of physical goods

Anything outside the scope above is quoted separately, in writing, before it is carried out. Nothing is added to your bill without your agreement.

FAQs

Will it place orders by itself?

No, and we do not configure it to. It raises an alert and prepares a draft; a person you name reviews that draft and sends it. This is deliberate — an automation that commits money without a human check is a poor idea in a business of any size, and a worse one in a small team.

Our stock figures are not always accurate. Does that matter?

Yes, a great deal. The alerts can only read what the system holds, so if counts drift the alerts drift with them. If you already know the figures are unreliable, a stock take and tighter goods-in discipline will do more for you than any automation, and we will say so during scoping rather than take the work regardless.

Does it work with our stock package?

Any package that exposes current quantities through an API or a scheduled export. We check your specific product before quoting, and if the vendor does not expose what is needed we tell you then rather than after development. If that vendor later changes its API or its pricing, that is outside our control and any rework is quoted separately.

Refund & cancellation

What happens if you change your mind, and what happens to money already paid.

Cooling-off before work starts
You have 7 days after ordering to cancel while work has not yet begun. Up to 25% may be retained to cover scoping and scheduling already carried out.
Work already done
Once delivery has started, refunds are assessed against the work completed and the deliverables already handed over — the list under “what you get” above is what that assessment is made against. Approved refunds are processed within 14 days.
If we cannot deliver what is described here
You are refunded. The scope on this page is the scope we are held to, which is exactly why the exclusions above are stated before you buy rather than after.

The full terms, item type by item type, are in the Refund & Cancellation Policy. How the work reaches you is covered by the Delivery & Fulfilment Policy.

Not sure this is the right product?

We would rather point you at the right thing than sell you the nearest one. Ask us before you buy — no obligation.

Ask a questionRequest a custom quote

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