StreamEdgeSolutions

Software & Business Systems · Operations

Document Management System

Structured storage with versions, permissions and approvals.

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From$2,500USD one-off

One payment. Work starts once we have confirmed your requirements.

The four questions this page answers

  1. 1

    What you buy

    A build service: we develop a system for storing your business documents properly — organised, versioned, permission-controlled and searchable — instead of scattered across drives and inboxes. Built and deployed remotely.

  2. 2

    What you get

    6 deliverables, listed in full below

    • A working document system deployed to your hosting
    • Your existing digital documents migrated and classified
    • Permission structure configured
    + 3 more
  3. 3

    How it is delivered

    Remote Setup

    Carried out remotely by our team. Nothing is posted and no one visits.

    REMOTE SERVICE

  4. 4

    How long it takes

    9–14 weeks

    Measured from the point everything under “what we need from you” is with us, not from the moment you pay.

A document management system with folders, versions and approvals — illustrative concept, not a screenshot of a client system
A document management system with folders, versions and approvals. Illustrative interface concept — not a screenshot of a client deployment.

What is this, in plain English?

A build service: we develop a system for storing your business documents properly — organised, versioned, permission-controlled and searchable — instead of scattered across drives and inboxes. Built and deployed remotely.

You pay once and we build the system, then migrate your existing files into it. Documents live in one place with a clear owner, a version history and an audit trail of who saw or changed what. Approval workflows route documents for sign-off rather than relying on email chains, and retention rules run automatically.

The problem it solves

Nobody is sure which version is current, sensitive documents sit in shared folders, and approvals happen in untracked email threads.

If that does not describe you, this is probably the wrong product. Tell us and we will point you at a better fit rather than sell you the nearest one.

What you get

The concrete things that exist at the end and that you own.

6 deliverables

  • A working document system deployed to your hosting
  • Your existing digital documents migrated and classified
  • Permission structure configured
  • Audit trail enabled
  • Source code and written documentation
  • 90 days of warranty

What's included

The work covered by the figure in the buy box, at no extra cost.

  • Folder structure with metadata
  • Versioning and rollback
  • Permissions
  • Approval workflows
  • Full-text search
  • Audit trail
  • Retention rules

Not seeing something you expected? Check what you are not buying before you order.

What does it do?

Everything listed here is delivered as part of this product. Nothing on this list is aspirational.

  • Structured folders with metadata
  • Version history with rollback
  • Permission control per folder and document
  • Approval workflows with sign-off
  • Full-text search
  • Access audit trail
  • Retention and expiry rules

How it works

The delivery sequence from order to handover.

  1. 1

    Design the structure

    Folders, metadata and who sees what.

  2. 2

    Set approval flows

    Which documents need sign-off, and by whom.

  3. 3

    Migrate documents

    Existing files imported and classified.

  4. 4

    Train and enforce

    Teams trained; shared drives retired.

Delivery & fulfilment

Stream Edge Solutions ships nothing. Every package on this site is carried out and handed over remotely — this is exactly what happens after you order.

REMOTE SERVICEHow this is delivered
  1. 1We confirm requirementsWe read what you sent with the order, come back in writing with anything missing, and agree the scope before any chargeable work starts.
  2. 2We build and configure remotelySetup, configuration and testing are done by our team over a remote connection — on your systems or on ours, whichever the package specifies.
  3. 3We hand it overYou receive the working setup, the credentials, the documentation and a walkthrough. Everything built for you is yours at handover.

Carried out remotely by our team. Nothing is posted and no one visits. Typical turnaround: 9–14 weeks.

Delivery method
Remote Setup
Expected delivery time
9–14 weeks
Measured from the point everything under “what we need from you” is with us — not from the moment you pay.

Full detail of how work is handed over, what happens if requirements are outstanding and how order records are kept is in the Delivery & Fulfilment Policy.

What we need from you

Nothing starts until these are in place, and the turnaround above is measured from that point — not from the moment you pay.

  • Your document categories and retention policy
  • A decision on who should access what
  • Your existing documents as digital files we can access in bulk
  • Your own hosting account, or authority for us to recommend one

Who this is for

  • Organisations with compliance requirements
  • Professional services handling client files
  • Businesses with controlled documents
  • Teams drowning in shared drives

Business needs this addresses: Automate work, Improve operations

What's not included

Just as plainly as the list above: the things this package is not.

  • Scanning paper documents — you supply files already in digital form
  • OCR of scanned images unless bought as the add-on
  • Regulatory compliance certification of any kind
  • Storage and hosting costs, paid to your provider directly

Anything outside the scope above is quoted separately, in writing, before it is carried out. Nothing is added to your bill without your agreement.

FAQs

Is this not just a shared drive?

A shared drive has no versioning discipline, no approval routing and no audit of who opened what. Those three are usually the reason organisations outgrow one.

Refund & cancellation

What happens if you change your mind, and what happens to money already paid.

Cooling-off before work starts
You have 7 days after ordering to cancel while work has not yet begun. Up to 25% may be retained to cover scoping and scheduling already carried out.
Work already done
Once delivery has started, refunds are assessed against the work completed and the deliverables already handed over — the list under “what you get” above is what that assessment is made against. Approved refunds are processed within 14 days.
If we cannot deliver what is described here
You are refunded. The scope on this page is the scope we are held to, which is exactly why the exclusions above are stated before you buy rather than after.

The full terms, item type by item type, are in the Refund & Cancellation Policy. How the work reaches you is covered by the Delivery & Fulfilment Policy.

Not sure this is the right product?

We would rather point you at the right thing than sell you the nearest one. Ask us before you buy — no obligation.

Ask a questionRequest a custom quote

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